End of Year Technology Procedures

All Locations

Please do not relocate any technology even if you are changing rooms, buildings or roles.  Computers are inventoried to specific rooms and receive settings specific to that location.  Moves and changes will be performed over the summer and are based on approved lists received from building administration.

Files

Clear old and obsolete files from your H-drive.

If you have files on the desktop or any location other than the H-drive they need to be copied into your H-drive or Google Drive.  Any files outside of the H-drive may be deleted during the summer.  Files moved into your H-drive will follow you..

If you are moving buildings and use files in the "Public" folder of your current site,  you may want to make a copy of those resources and save them to your H-drive or Google Drive.  When doing so, please ensure you Copy and not Move the items.

If you are not returning to district and would like a copy of your files on Google Drive, please see this page for directions on using Google Takeout.

Google Classroom

For directions on Archiving this year's classes, please see this link or this video.

Email

Remove obsolete items from email.  The message archive system maintains a copy of all inbound and outbound messages.  As such, older email can be removed from your inbox and retrieved at a later date if needed.  This is a self-service feature that allows each user to search and retrieve messages.  Your personal archive can be found by logging here.

Browser Favorites

To preserve your favorites in Google Chrome, follow the steps found here.  Alternatively, if you log into Chrome with your @apps.southwindsorschools.org account, favorites and many other settings will sync and follow wherever you log into Chrome.

Passwords

Change your password before you leave for the summer.  Many times passwords expire during the summer months.  When it does, you will be unable to access email and other systems dependent on that password without coming onsite to perform a password change.  Directions for changing your password can be found in the knowledgebase.

If you have not already done so, enroll your account in the password manager service found here.  This service will allow you to change, unlock and manage other aspects of your password without needing to be onsite.

When you change your network password it will sync with many systems including Google Apps.  However, be sure to update the settings on your personal device if you have it configured to check your work email.  Five incorrect attempts at entering your password will result in your account being locked for 30-minutes.  When changing your password, you will also need to disconnect and reconnect from the District WiFi, this will prompt you to enter the new password for access.

Password Policy Settings

  • Must be eight characters or more in length.
  • Cannot be any of the prior five passwords.
  • Expires every 90-days.
  • Five failed attempts results in the account being locked for 30-minutes

 

Technical Issues

Submit work orders for any damaged or non-functional technology.  Work orders can be entered by all faculty and staff by going here.

 

High School Staff

If you room is equipped with a soundfield system, please turn off all parts of the system.  

Bins will be placed in each room by end of day 6/16.  Please place the projector remote and soundfield microphone in this bin by end of day 6/21.  Bins will be collected.

If you are ending employment with South Windsor return your Chromebook, charger and case to the Chromebook Helpdesk in the LMC prior to 6/21.  The Helpdesk is staffed daily until 12pm.  All other staff may bring their Chromebook home over the summer.

Department Chromebook Carts

Please return the cart to your department office.

If you received a department specific piece of technology not covered above, please check with your curriculum specialists for details.

 

Timothy Edwards

Return team laptops and Chromebook bins (Math classrooms) to their corresponding team room.  Items will be collected at the end of the school year for maintenance.

If your department has a Chromebook cart, please bring to room 365.  They will be collected at the end of the school year for maintenance.

If you received a department specific piece of technology not covered above, please check with your curriculum specialists for details.

Soundfield Procedures

Front Row

Turn off both transmitter(s) and receiver.

Leave the transmitter(s) in your team room.

Phonak Soundfield

Turn off both transmitter(s) and receiver.

Leave the transmitter(s) in your team room.

Elementary

Place document cameras and projector remotes in a top drawer of the teacher desk.

If you received a department specific piece of technology not covered above, please check with your curriculum specialists for details.

Rooms equipped with soundfields

Wapping: Nancy Simison Will be coming to collect the equipment.

All Other Sites: Please place transmitter(s) and chargers in the blue top bins provided and secure in the classroom.  Ensure the box is labeled.


South Windsor Public Schools    1737 Main Street    South Windsor, CT 06074    Phone: 860.291.1200   
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